1. Introduction
Mind Clear ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our mobile application and related services (collectively, the "Service").
By using the Service, you consent to the practices described in this Privacy Policy. If you are under 13 (or under the applicable age in your country), you may only use the Service with the involvement of a parent or guardian.
2. Information We Collect
2.1 Information You Provide Directly
- Account Information: Email address, name, and profile picture (via Google Sign-In).
- User Content: Goals, tasks, milestones, AI conversations, and other content you create.
- Preferences: App settings, notification preferences, and scheduling preferences.
- Feedback: Support requests, survey responses, and other feedback.
- Payment Information: Only if you make purchases; payment info is handled and stored securely by our payment processor (we do not store full credit card numbers).
2.2 Information We Collect Automatically
- Device Information: Device type, operating system, app version, unique device identifiers.
- Usage Data: How you interact with the app, features used, and time spent in the app.
- Location Data: Approximate location for travel time calculations (only when you enable location services).
- Crash Reports: Technical information about app crashes and errors.
- Analytics Data: App performance metrics, AI usage patterns, and feature interaction.
- Cookies / Tracking: The Service may use cookies, SDKs, or similar technologies for analytics and performance.
2.3 Information from Third Parties
- Google Account Data: Information from your Google account when you sign in.
- Calendar Data: Google Calendar events (only when you grant permission).
- Weather Data: Local weather information for scheduling optimization.
- Google OAuth Scopes: Specifically for Google integration, the following OAuth Scopes are requested for authentication and read-only calendar access: openid, email, profile, and
https://www.googleapis.com/auth/calendar.events.readonly.
3. How We Use Your Information
We use the information we collect to:
- Provide the Service: Deliver goal and task management features.
- AI Processing: Process your conversations to provide AI-powered assistance and personalized recommendations.
- Scheduling: Optimize task scheduling based on your preferences and external factors.
- Notifications: Send reminders and updates about your goals and tasks.
- Marketing & Communication: Send optional promotional emails or updates (you may opt out at any time).
- Service Improvement: Analyze usage patterns to enhance app functionality.
- Support: Respond to your inquiries and provide customer support.
- Security: Detect, prevent, and address fraud, abuse, and other security threats.
4. Information Sharing and Disclosure
We do not sell, trade, or rent your personal information to third parties. We may share your information only in the following circumstances:
4.1 Service Providers
- Google: Authentication, Calendar integration, and AI services.
- Supabase: Database and authentication services.
- Firebase: Analytics and crash reporting.
- Railway: Backend hosting services.
Note: This list may be updated as our technical infrastructure evolves.
4.2 Legal Requirements
We may disclose your information if required by law or to:
- Comply with legal obligations.
- Protect our rights, property, or safety, and the safety of our users.
- Prevent fraud, abuse, or security incidents.
4.3 Business Transfers
In the event of a merger, acquisition, or sale of assets, user information may be transferred to the new owner.
4.4 Aggregated and De-Identified Data
We may share aggregated, anonymized data for research, analytics, or marketing purposes. This data cannot reasonably identify you.
4.5 With Your Consent
We may share your information with third parties when we have your explicit consent to do so.
5. Data Security
- Encryption: Data is encrypted in transit and at rest.
- Access Controls: Limited access to personal information on a need-to-know basis.
- Authentication: Secure authentication is enforced, primarily through trusted providers like Google Sign-In.
- Regular Audits: Security assessments and vulnerability testing.
- Secure Infrastructure: Hosting on secure, compliant platforms.
- Breach Notification: Users will be informed promptly in case of a data breach affecting personal information.
6. Data Retention
We retain your information only as long as necessary to provide the Service:
- Account Data: Retained while your account is active.
- User Content: Retained until you delete it or close your account.
- Analytics Data: Retained for up to 2 years.
- Crash Reports: Retained for up to 1 year.
Deletion: Deleted information will be completely removed from our systems within 30 days, though it may remain in backups for a limited period until the next backup cycle is complete.
7. Your Rights and Choices
Depending on your location, you may have the following rights regarding your personal information:
- Access: View and download your data.
- Correction: Update or correct your information.
- Deletion: Delete individual content or request account deletion.
- Portability: Receive your data in a structured, machine-readable format.
- Restriction & Objection: Limit or object to processing under applicable laws.
- Opt-Out: Opt out of marketing communications or the sale of personal information (where applicable).
7.1 Data Deletion & Account Management
You can delete your account and all associated data at any time by:
- Using the "Delete Account" option in the app's Profile settings.
- Contacting us directly at mindclear.studio@gmail.com.
When you request deletion, we will remove all your personal information, goals, tasks, calendar data, and authentication tokens, completing the deletion process within 30 days.
7.2 Notification Preferences
You can manage push notification settings in your device settings or app preferences, and opt out of email notifications in your account settings.
To exercise your rights, contact us at mindclear.studio@gmail.com. We will respond within the timeframe required by law.
8. Third-Party Services
Our Service integrates with third-party services that have their own privacy policies. Key integrations include:
9. International Users
If you are using the Service from outside the United States, your data may be transferred to and processed in the U.S. or other countries where our service providers operate. We ensure appropriate safeguards are in place for cross-border data transfers in accordance with applicable data protection laws.
10. Children’s Privacy
The Service is not intended for children under 13 (or the applicable age in your jurisdiction). We do not knowingly collect personal information from children without parental consent. If we learn we have collected such information, we will delete it promptly.
11. Policy Updates
We may update this Privacy Policy from time to time. When we make material changes, we will notify you by updating the "Last Updated" date, posting the new Privacy Policy within the app, and/or sending you an email notification. Please review this page periodically for the latest information.
12. AI-Generated Content
Our app includes AI-powered features that generate content and recommendations. Please note:
- AI responses are generated based on your input and may not always be accurate.
- You should verify important information and use your best judgment.
- AI-generated content is for productivity assistance only and should not be used as a substitute for professional advice.
13. Contact Us
If you have any questions about this Privacy Policy, please contact us:
Email: mindclear.studio@gmail.com
Website: mind-clear.com
Address: [Company Address Placeholder]
14. Compliance
This Privacy Policy and our data practices are designed to comply with:
- Google Play Store requirements.
- General Data Protection Regulation (GDPR).
- California Consumer Privacy Act (CCPA).
- Other applicable privacy laws.